Apply for the position of Administrative Assistant at International Institute of Tropical Agriculture (IITA)!
The International Institute of Tropical Agriculture (IITA) is one of the world’s leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consumer risks, and gener
Administrative Assistant:
- Job Type: Full Time
- Required Qualification: BSC/HND/BA
- Category: NGO
- Location: Ibadan | Nigeria
- Benefits: Salary+ Training + Employment
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Job Details:
Executive Administrative Support:
- Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.
- Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.
- Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.
- Proactively identify and implement process improvements to streamline administrative workflows.
Office Operations and Resource Management:
- Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.
- Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.
- Analyze usage trends and recommend cost-effective procurement solutions.
Travel and Logistics Coordination:
- Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.
- Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.
Meeting and Event Coordination:
- Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.
- Ensure effective stakeholder engagement and timely communication of meeting outcomes.
ERP and Systems Oversight:
- Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.
- Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.
- Perform any other duties as may be assigned by the Supervisor.
Job Requirements:
- HND/BSc in Business Administration, Public Administration or a related field.
- The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment.
Competencies
The ideal candidate must:
- Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)
- Have strong organizational, planning, and multi-tasking abilities.
- Demonstrate a high level of attention to detail.
- Possess a solid understanding of administrative and clerical procedures within an office setting.
- Be able to maintain composure and effectively prioritize tasks in a fast-paced environment.
- Have excellent interpersonal and communication skills (written and verbal).
- Maintain high discretion and professionalism when handling sensitive and confidential information.
- Display a proactive, service-oriented attitude with strong problem-solving capabilities.
Communication Officer:
- Job Type: Full Time
- Required Qualification: BSC/HND/BA
- Category: NGO
- Location: Ibadan | Nigeria
- Benefits: Salary+ Training + Employment
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Job Details:
- Assist in implementing the Hub’s communication strategy to enhance visibility and stakeholder engagement.
- Support the creation of content for digital and traditional media, including press releases, reports, newsletters, and social media updates.
- Coordinate the planning and execution of events, stakeholder meetings, and media engagements.
- Maintain and regularly update communication materials, ensuring consistency in branding and messaging.
- Assist in managing relationships with media partners, donors, and technical collaborators.
- Monitor and analyze the impact of communication activities, providing insights for continuous improvement.
- Perform any other duties as may be assigned by the Supervisor.
Job Requirement:
QUALIFICATION:
- HND/BSc in Communications, Public Relations, Journalism, Media Studies or a related field.
- The ideal candidate must have a minimum of six (6) years’ experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
- Have strong writing and editing skills, with attention to detail and clarity.
- Be familiar with social media management, digital marketing, and content creation.
- Have the ability to work in a fast-paced environment, managing multiple priorities.
Rapid Evidence Review Consultant:
- Job Type: Full Time
- Required Qualification: MBA/MSC/MA – PhD/Fellowship
- Category: NGO
- Location: Ibadan | Nigeria
- Benefits: Salary+ Training + Employment
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Job Details:
- The consultant will conduct a comprehensive review of IITA Food and Nutrition Sciences Laboratory’s contributions to addressing malnutrition and promoting food-based solutions across Africa. This would span key areas including work in food consumption and micronutrient surveys, biofortification research, nutrient analysis, food product development, food safety, and post-harvest processing. The review will synthesize achievements, identify research gaps, and recommend future directions to align with IITA’s broader agricultural research agenda.
Key Responsibilities
- Review and synthesize documentation of research outputs, technologies, and innovations related to food and nutrition sciences.
- Document key achievements, innovations, and contributions to malnutrition reduction and food system transformation.
- Identify research gaps and areas needing further exploration.
- Provide recommendations to strengthen IITA’s food and nutrition research agenda in alignment with institutional priorities.
- Liaise with IITA staff to gather necessary materials and insights.
Deliverable
- Comprehensive review manuscript detailing achievements, gaps, and future research directions.
Job Requirement:
Qualifications & Skills
- Advanced degree (Master’s or PhD) in nutrition, food science, public health, agricultural sciences, or a related field.
- Proven experience in conducting and writing scientific reviews, preferably in food and nutrition or agricultural research.
- Familiarity with food systems, nutrition-sensitive agriculture, and global nutrition challenges.
- Strong analytical, synthesis, and writing skills with a track record of peer-reviewed publications or technical reports.
- Ability to work independently, manage timelines, and coordinate with multidisciplinary teams.
- Excellent communication skills in English (written and verbal).
- Proficiency in using reference management and word processing tools (e.g., Zotero, EndNote, Covidence).
Preferred Attributes
- Attention to detail and commitment to high-quality outputs.
- Results-oriented, proactive, and adaptable to changing priorities.
- Demonstrated ability to translate complex scientific findings into actionable recommendations.
- Ability to deliver within tight timelines.
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