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Administrative Associate at UNICEF

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Editorial Staff
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UNICEF

Apply for the position of Administrative Associate at UNICEF!

UNICEF contributes to the achievement of the Millennium Development Goals in Nigeria with a mandate to advocate for the protection of children’s rights, to help meet their basic needs and to expand their opportunities to reach their full potential.

UNICEF provides meaningful work, competitive compensation, and comprehensive benefits, including income tax exemption, health insurance, family allowances, and relocation support. Benefits also include extensive professional development opportunities, such as career coaching, learning programs, and mobility options.

Individuals interested in the job at UNICEF should review the job details, requirements, and application process provided below.

Administrative Associate (Protocol & Events), GS6 – Re-Advertisement:

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Job Details:

Under the supervision and guidance of the supervisor, the Administrative Associate (Protocol & Events) is responsible for executing a broad variety of procedural and specialized administrative tasks for the respective section, requiring in-depth knowledge of UNICEF administrative procedures, processes, and policies. These tasks include managing protocol-related requirements such as visas, residence permits, and other clearances for staff and official visitors; supporting the planning, coordination, and execution of official meetings, workshops, and high-level events; and ensuring seamless logistical arrangements.

Key functions, accountabilities and related duties/tasks

Protocol and Laison

  • Facilitate official communication and interaction with government offices, embassies and international bodies.
  • Ensure adherence to diplomatic protocols.
  • Coordinate visa applications, work permits, and residency status through the UN common services protocol unit, ensuring timely delivery.
  • Coordinate diplomatic (or special status) accreditation documents as required – IDs, permits, tax statuses.
  • Maintain records of protocol correspondence, including services provided by UN common services.
  • Facilitate protocol arrangements for high-level visits as necessary, including airport movements and high-level meetings.
  • Assist in building and maintaining relationships with government ministries identified at strategic to operational activities.

Events and Logistics

  • Support the administrative aspect of organizing internal and external meetings, workshops, retreats, and conferences.
  • Arrange logistical details for official office events in line with relevant UNICEF policies.
  • Liaise with facilitators, caterers, ICT, and facilities to ensure smooth execution of events.
  • Support budget preparation and financial oversight for events, ensuring alignment with work plans.
  • Monitor all tickets submitted via the UNICEF intranet.
  • Monitor event calendars and help maintain an annual planning schedule for meetings and capacity-building engagements
  • Work with operations, programme sections and people & culture to support the provision of high-quality office-wide staff-focused events.
  • Maintain an event asset inventory and ensure availability of items as and when needed.

Capabilities

  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
  • In-depth knowledge of UNICEF organizational structure, administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural background.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff

Job Requirement:

To qualify as an advocate for every child you will have

Minimum requirements:

  • Education: Completion of secondary education is required. Professional and/or university courses related to the field of work are highly desirable.
  • Work Experience: A minimum of six years of relevant administrative or clerical work experience is required.
  • Language Requirements: Fluency in English is required. Knowledge of local language of the duty station is considered an asset.

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How to Apply

Click the button below to visit the application page.

APPLY HERE: Administrative Associate (Protocol & Events), GS6 – Re-Advertisement

Application Deadline: January 3, 2025

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